Public Meeting of October 10, 2006

Milan Public Library Meeting Room

 
I. Call to order at 7:01 p.m., Sutton

Trustees present: Laurence Biederman, David DeKorte, Suzanne Sutton, Millard Phillips, Mark Zawacki
 
Trustee excused:  Jeffrey Sabo
 
Staff Present: Joyce Armitage (Interim Director), Nihal Riad (Reference Assistant / Technical Services)
 
II. Public Comment: None
 
III. Suggestion Box

A patron requested a waiver of the non-resident cardholder fee for his family while he serves in the armed forces in Iraq.  See XIV-e.
 
IV  Approval of Agenda 

MOTION:   Add "XI-a. Server software," "XIV-c Endowment," "XIV-d. Monroe County Donors" "XIV-e Patron Suggestion," and approve as amended, by Zawacki / Sutton, approved unanimously.
 
V Reading and approval of minutes

MOTION: Approve minutes of September 2006 MPL Board of Trustees meeting as presented, by Biederman / DeKorte, approved unanimously.
 
VI Financial Report

 Treasurer Millard Phillips reviewed the monthly financial report (see attached).
MOTION: Approve financial report as presented, by Zawacki / DeKorte, approved unanimously.
 
VII Approval of Bills and Payables

MOTION: Approve bills and payables as presented (see attached), by DeKorte / Sutton, approved unanimously.
 
VIII Budget Amendments: None
 
IX Committee Reports: None
 
X  Director's Report

Jennifer is working well as the new Youth Assistant.  Gloria Magiera is helping with the Reference Department.  Computer updates are in progress.  A license for the current server is needed.  The Friends of the Library bought a DVD/CD cleaning and repairing machine.  The audit was done but we are still waiting for the final figures.  A list of suggested 2007 closing dates has been submitted for Board consideration.
 
XI Unfinished Business

a. Server Software
The Board felt that attempting to contact Microsoft about replacing our lost license would be appropriate before resorting to re-purchasing the license.
 
 

XII Director Search

The MPL Board and Interim Director Joyce Armitage has interviewed two qualified candidates.   MOTION:  Make an offer of employment to James Hibler for the position of Library Director, by Phillips / DeKorte, approved unanimously.
 
XIII Old Business

 a. Web Page
The MPL Board reviewed options for completing a new website.
 
XIV New Business

 a. 2007 Calendar
MOTION: Approve suggested closing dates for the 2007 calendar, by Zawacki / DeKorte, approved by a vote of 4-1.
 
b. Veteran's Day
MOTION: Compensate employees who do not normally work on Saturdays for one day of holiday pay on Veteran's Day, Saturday, November 11, 2006, approved unanimously.
 
c. Endowment
Treasurer Millard Phillips reviewed the current status of endowment donations.
 
d. Monroe County Donors
Donors from Monroe County who do not qualify for a library card based upon their residency have received library cards in the past.  Depending upon the level of support, some cards may need to be classified as expired.
 
e. Patron Suggestion
The MPL Board considered a patron’s request for a waiver of the non-resident card holder fee for his family while he serves in the armed forces in Iraq.  MOTION: "In appreciation for his service to our country, the Milan Public Library Board of Trustees will waive the non-resident cardholder fee for the immediate family of a serviceman during his service in the armed forces in Iraq.  This privilege will be extended only to the individual who has requested this courtesy.  Further requests will be evaluated on a case-by-case basis."  Motioned by Sutton / Biederman, approved unanimously.
 
XV. Adjournment MOTION:  Adjourn at 8:26, by Sutton, approved unanimously.
 
 
 
 
Respectfully submitted,
 
 
Laurence Biederman, Secretary
 
 
Suzanne Sutton, President