Minutes of Public Meeting of October 9, 2007

Milan Public Library Meeting Room

Milan Public Library Board of Trustees
Public Meeting of October 9, 2007
Milan Public Library Meeting Room

I. Call to order at 7:00p.m., Biederman
Trustees present: Millard Phillips, Larry Biederman, Valorie Gleason, Jeffrey Sabo, Darlene Middleton, Mark Zawacki.
Staff Present: Susan Wess

II. Public Comment: None

III. Suggestion Box: Patrons suggested: Vampire Diaries: The Struggle, by L.J. Smith; The Shock Doctrine, by Naomi Kline; The Parting, by Beverly Lewis; Cassidy, by Lorie Wick; My Grandfather’s Son, by Clarence Thomas; So Uncool, Keke Palmer; Dead Certain; The Presidency of George Bush, Robey Draper; If Democrats Had Any Brains They’d be Republicans, by Ann Coulter: Patrons request: A new Teen Computer; More non-fiction books on CD; The movie Paper Clips as well as the Book on the Holocaust Memorial in TN.

IV. Approval of Agenda: MOTION: To approve Agenda by Middleton/Zawacki, approved unanimously

V. Reading and Approval of minutes: Minutes not yet submitted

VI. Financial Report: MOTION: To approve, by Biederman/Sabo, approved unanimously.

VII. Approval of Bill and Payables: MOTION: To approve, by Sabo/Zawacki, approved unanimously.

VIII. Budget Amendments: None

IX. Building Study: Architects Merritt, McPherson and Cieslak PC have been contacted from previous building study and are being asked to a special meeting for October 30th to give a presentation.

X. Committee Reports: Community Foundation representative to come early to November board meeting and give a presentation at 6:30 p.m

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XI. Directors Report: Two job positions have many qualified candidates interviewing for them. Bill Vaughan upgraded the Am-Lib System. The auditors have been in. The Friends of the Library have invited board candidates to speak on October 17th at 7:00 p.m.. The Milan Christmas Parade is on December 1st and the library is considering participating.

XII. Old Business:

a. Revised Personnel Handbook: MOTION: To table until next meeting by Biederman/Middleton, approved unanimously. BOARD MEMBERS ARE TO BRING COPIES AND NOTES TO NEXT MEETING.
b. QSAC: Jim Seidel from Woodlands is bringing a light meter to measure light in the library. BOARD MEMBERS ARE TO BRING QSAC INFORMATION AND NOTES TO NEXT MEETING.
c. NSF Policy: The bank takes the amount of the check plus a $10.00 fee for each check returned for NSF. Patrons are to put a comment in the notes part of their checks noting what is being paid for so we can track the payments. MOTION: To adopt NSF Policy as “Their will be a $25.00 service charge for all returned checks for NSF”, notice to be posted by the check out desk by Biederman/Zawacki, approved unanimously.
d. Keifer Estate: Has given $510.62 more for endowment fund.
e. Computer Use Observation: The average time of computer use by each patron using computer time has been noted as 35-40 minutes. Computer use is being monitored for another week to establish patron needs.

XII. New Business:
a. Banned Book Week Inquiry: Email received from patrons regarding items displayed. Board President and Library Director sent a letter thanking patron for letting us know their concerns and giving the board an opportunity to address them.
b. Update on Cooling System: When turned on a unit started smoking in the Director’s office. It has been turned off and will be checked.
c. David Dekorte: Former board member requesting reimbursement of funds expended while taking Director Candidate out to dinner.

XIII. Adjournment: MOTION to adjourn at 8:44pm by Biederman, approved unanimously. Next regular meeting November 13, 2007

Respectfully submitted,
Jeffrey Sabo, Secretary
Laurence Biederman, President