Minutes of Public Meeting of March 6, 2007

Milan Public Library Meeting Room

I.  Call to Order at 7:34 PM, Zawacki,

Trustees Present: Laurence Biederman, David DeKorte, Valorie Gleason, Millard Phillips, Jeffrey Sabo, Mark Zawacki

Staff Present: Joyce Armitage (Interim Director), Nihal Riad (Reference Assistant / Technical Services)

Others Present: Debra Bacon-Ziegler (director candidate), James Seidl (Woodlands Library Cooperative Director)

II.  Public Comment:  None

III.  Suggestion Box: 

Patron requests for It's all Too Much, by Peter Walsh, Real Simple Magazine, Revealed by Tamermera Alexander, Pokemon Lucario and Mystery of Mew, Nebraska Night Crawlers By Jonathan Rand

MOTION: Suspend Rules to allow Debra Bacon-Ziegler to meet with MPL Board at the beginning of the Agenda. by Phillips / Biederman, approved unanimously.  See item XI.

IV.  Approval of Agenda

MOTION: Add "XII-a  Old records disposal" and approve agenda as amended, approved unanimously.

V.  Reading and Approval of Minutes

MOTION: Change "days" to "hours" in four instances in item XIII-c of February 13 minutes, correct spelling of David DeKorte's name in XIII-b of February 13 minutes, approve minutes of MPL Public Meeting of February 13, 2007 as amended, and approve minutes of MPL Special Public Meeting of February 14, 2007 as presented, approved unanimously.

VI.  Financial Report

Treasurer Millard Phillips reviewed the monthly financial report (see attached).  MOTION:  Approve financial report, by DeKorte / Sabo, approved unanimously.

VII.  Approval of Bills and Payables

MOTION: Approve bills and payables as presented, by DeKorte / Sabo approved unanimously

VIII.  Budget Amendments:  None

IX.  Committee Reports:  None

X.  Director's Report:

A candidate has accepted the Reference Librarian position.  Nihal Riad and Joyce Armitage both have vacations this month.  Computer installations have slowed down.  State budgets cuts will impact our library in the areas of interlibrary loans and staff training.  A revised jury duty policy is needed.

XI.  Director's Search

The MPL board and staff interviewed Debra Bacon-Ziegler for the open director position.  Ms. Bacon Ziegler responded to questions about her credentials, experience, and professional opinions.  Ms. Bacon-Ziegler posed questions to the board and staff about the library itself and the objectives of the board and staff.  James Seidl supported Ms. Bacon Ziegler's candidacy and offered to obtain an answer to the question of the legality of hiring before a posted deadline.
 

XII.  Old Business

 a. Old records disposal
Joyce Armitage has reviewed the archived records and has secured the services of a secure document disposal service.

XIII.  New Business

 a. Elections
MOTION: Approve new slate of officers: Laurence Biederman, President; David DeKorte, Vice-President; Millard Phillips, Treasurer; Jeffrey Sabo, Secretary; approved unanimously.

 b. Open Meetings Act
The MPL board and staff reviewed the requirements of the Open Meetings Act for future reference.

 c. Jury Duty Policy
MOTION: Table discussion to next meeting, by DeKorte / Sabo, approved unanimously.

XIV Adjournment

MOTION:  Adjourn at 9:50 PM, Zawacki, approved unanimously.