I. Call to order at 7:00 p.m., Zawacki

Trustees present: Laurence Biederman, David DeKorte, Millard Phillips, Jeffrey Sabo, Mark Zawacki

Staff Present: Joyce Armitage (Interim Director), Nihal Riad (Reference Assistant / Technical Services)

Others Present:  Meredith Matthews (Auditor)

II. Public Comment:  None

III. Suggestion Box:  Patrons requested White Chocolate Moments By Lori Wick and Words that Work by Frank Luntz.

IV  Approval of Agenda 

MOTION:    Approved as presented, by DeKorte / Phillips, approved unanimously.

MOTION:  Suspend rules to allow Ms. Meredith Matthews to make her presentation at the beginning of the agenda, by DeKorte / Biederman, approved unanimously.  See item XIII-a.

V Reading and approval of minutes

MOTION: Table approval of minutes of December 2006 MPL Board of Trustees meeting by Biederman / DeKorte, approved unanimously.

VI Financial Report

Treasurer Millard Phillips reviewed the monthly financial report (see attached) and the status of the endowment donations.  MOTION: Approve as presented, by  DeKorte / Biederman, approved unanimously.

VII Approval of Bills and Payables

 MOTION: Approve as presented (see attached), by Biederman / DeKorte , approved unanimously.

VIII Budget Amendments: None

IX Committee Reports: None

X  Director's Report:

One new staff member has been hired and another will be hired and trained soon.  New computers have arrived and will be installed soon.  Donated books need to be moved.  The audit is complete.

XI Director Search 

 The Board will meet with representatives of the Library Jobs Network on 1/17/07 at 6:00 PM.

XII Old Business

 a. Plumbing and heating bids
 The MPL Board agreed to wait until April to evaluate options.

 b. Board vacancy
 The vacancy on the MPL Board of Trustees will be advertised again.

XIII New Business

a. Auditor - Meredith Matthews
Meredith Matthews reviewed the annual audit and indicated that there were no major areas of concern.

b. Signature cards
New documents for approved signatures on the bank accounts have been prepared.

c. Old records to be destroyed
The Board and staff discussed options for old records in the vacant director's office.
MOTION:  Instruct Interim Director Joyce Armitage to review the contents of the three boxes of old files in the vacant director's office and shred, discard, archive, or file such contents as appropriate by March 1, 2007, by Biederman / Sabo, approved by four votes in favor, zero votes against, and one abstention.

d. Endowment report, See item VI

e. Magazine racks
The magazine racks in storage need to be sold or removed.

XIV. Adjournment MOTION:  Adjourn at 9:06, by Zawacki, approved unanimously.
 

Respectfully submitted,
 

Laurence Biederman, Secretary
 

Mark Zawacki, Acting President / Vice President