Milan Public Library Meeting Room

 

Trustees present: Millard Phillips, Darlene Middleton, Valorie Gleason Lar Biederman & Nancy Shaw.

Trustees excused absent: Randy Westbrooks

Staff Present: Library Director Susan Wess

 

II.                  Public comment – None

III.                Suggestion Box – Patron suggestions were read aloud by secretary Middleton and shared with staff by Director Wess.   

IV.                Approval of Agenda – MOTION: To approve agenda with addition to XIV. New Business f. Implementation of new logo by Middleton/Shaw, approved unanimously.

V.                  Reading and Approval of Minutes – MOTION: To approvethe minutes for the August 11, 2009 regular meeting by Biederman/Gleason, approved unanimously.

VI.                Correspondence – A very nice thank you letter was received from Alice Allstetter and Jack Butler on the celebration of their donation.

VII.              Financial Report –Trustee Phillips presented the financial results for the month of August 2009. MOTION to approve by Biederman/Shaw, approved unanimously.

VIII.            Approval of Bills and Payables - Motion to approve by Shaw/Gleason, approved unanimously.

IX.                Budget Amendments – None.

X.                  Building Study – President Biederman and Director Wess met with the director and board president of the Monroe Library to discuss the specifics of the Milan Library becoming a district library. The Monroe Library seemed open to work with us and requested some financial information. 

XI.                Committee Reports – None.

XII.              Director’s Report –

·        Staff evaluations will be completed this week for all staff.

·        A locksmith was out to fix the exit door.

·        Staff are not saving files to the server – Chris Slay will help us establish a policy on the type of information that should be saved on the server.

·        March 9/10/09 in Lansing to support preservation of the Library of Michigan.

·        Audit is in process.

XIII.            Old Business: 

a.       Direct deposit – in progress.

b.      Donation Plaques – Establish donation thresholds for the larger plaques of $2,500. 

a.       Automation System – MOTION: To approve extending the automation system contract for another 4 years was approved by a roll call vote of 5-0

b.      Michigan Municipal Liability – Consider for next year – our current coverage is for $10M, if we drop to $5M the Library could save $2,700 per year.

c.       MelCat – is up and running at the Library.

d.      Web Page – has been updated.

e.      Library Resolution – MOTION: To approve Resolution # 9-8-2009 (Attached) by Biederman/Gleason, approved unanimously.

f.        Implementation of new logo – the board brainstormed on implementation of the logo:

·         Stationary/envelopes (as new supply is needed)

·         Business cards

·         Signage

·         Web site

·         Name tags

·         Library cards

·         Combine logo with the Friends

                Long Term:

·         Outside signage

·         Magnets & bumper stickers

XIV.            Adjournment: MOTION to adjourn at 8:34 p.m. by Biederman/Gleason, approved unanimously. Next regular meeting October 13, 2009, 7:00 p.m.

Respectfully submitted,

 

 

Darlene Middleton, Secretary                                    Laurence Biederman, President

Milan Public Library Meeting Room

 

Trustees present: Millard Phillips, Darlene Middleton, Valorie Gleason Lar Biederman & Nancy Shaw.

Trustees excused absent: Randy Westbrooks

Staff Present: Library Director Susan Wess

 

II.                  Public comment – None

III.                Suggestion Box – Patron suggestions were read aloud by secretary Middleton and shared with staff by Director Wess.   

IV.                Approval of Agenda – MOTION: To approve agenda with addition to XIV. New Business f. Implementation of new logo by Middleton/Shaw, approved unanimously.

V.                  Reading and Approval of Minutes – MOTION: To approvethe minutes for the August 11, 2009 regular meeting by Biederman/Gleason, approved unanimously.

VI.                Correspondence – A very nice thank you letter was received from Alice Allstetter and Jack Butler on the celebration of their donation.

VII.              Financial Report –Trustee Phillips presented the financial results for the month of August 2009. MOTION to approve by Biederman/Shaw, approved unanimously.

VIII.            Approval of Bills and Payables - Motion to approve by Shaw/Gleason, approved unanimously.

IX.                Budget Amendments – None.

X.                  Building Study – President Biederman and Director Wess met with the director and board president of the Monroe Library to discuss the specifics of the Milan Library becoming a district library. The Monroe Library seemed open to work with us and requested some financial information. 

XI.                Committee Reports – None.

XII.              Director’s Report –

·        Staff evaluations will be completed this week for all staff.

·        A locksmith was out to fix the exit door.

·        Staff are not saving files to the server – Chris Slay will help us establish a policy on the type of information that should be saved on the server.

·        March 9/10/09 in Lansing to support preservation of the Library of Michigan.

·        Audit is in process.

XIII.            Old Business: 

a.       Direct deposit – in progress.

b.      Donation Plaques – Establish donation thresholds for the larger plaques of $2,500. 

a.       Automation System – MOTION: To approve extending the automation system contract for another 4 years was approved by a roll call vote of 5-0

b.      Michigan Municipal Liability – Consider for next year – our current coverage is for $10M, if we drop to $5M the Library could save $2,700 per year.

c.       MelCat – is up and running at the Library.

d.      Web Page – has been updated.

e.      Library Resolution – MOTION: To approve Resolution # 9-8-2009 (Attached) by Biederman/Gleason, approved unanimously.

f.        Implementation of new logo – the board brainstormed on implementation of the logo:

·         Stationary/envelopes (as new supply is needed)

·         Business cards

·         Signage

·         Web site

·         Name tags

·         Library cards

·         Combine logo with the Friends

                Long Term:

·         Outside signage

·         Magnets & bumper stickers

XIV.            Adjournment: MOTION to adjourn at 8:34 p.m. by Biederman/Gleason, approved unanimously. Next regular meeting October 13, 2009, 7:00 p.m.

Respectfully submitted,

 

 

Darlene Middleton, Secretary                                    Laurence Biederman, President