May 12, 2009 Minutes

Milan Public Library Board of Trustees

Public Meeting of May 12, 2009

Regular Meeting, 7:00 p.m.

Milan Public Library Meeting Room

Call to order at 7:03 p.m., Biederman

Trustees present: Millard Phillips, Larry Biederman, Darlene Middleton, Randy Westbrooks, Valorie Gleason & Nancy Shaw.

Staff Present: Library Director Susan Wess & Jennifer Perryman.

Public comment – None
Suggestion Box – Patrons suggested the purchase of:Expelled: No Intelligence Allowed ( DVD); The G-Free Diet by Elizabeth Hasselbeck; Jewels of the Sun by Nora Roberts; Rachel’s Tears by Beth Nimmo; Everything Ravaged, Everything Burned by Wells Tower; Slumdog Millionaire ( DVD); Bring on the Blessings by Beverly Jenkins; The Middle Place by Kelly Corrigan; San Harbor by Colson Whitehead; Recovering Charles by Jason Wright; Previously (childrens book) by Allan Ahlberg; “Mad Kids” by Mad Magazine. Additionally, a patron expressed the perceived unfairness of having to pay for library use as a Milan resident (no name was given, so follow up explaining that the patron is not taxed by the library is not an option).
Approval of Agenda – MOTION: To approve agenda with addition to XIV.New Business b. endowment report and c. Approval of staff development, by Westbrooks/Biederman, approved unanimously.
Reading and Approval of Minutes – tabled until next meeting.
Correspondence – A letter was received from a mother of an individual at the detention center requesting a loan program be set up between the detention center and the Library. Director Wess called the detention center noting that most detainees are kept for short periods and that there are limits on the subject matter of books that are allowed. Director Wess will obtain the information on subject matter limitations and the Library and the Friends of the Library will consider providing free paper back books to the Detention Center.
Financial Report – Trustee Phillips presented the financial reports for the month of April 2009. MOTION to approve by Westbrooks/Shaw, approved unanimously.
Approval of Bills & Payables - Motion to approve by Westbrooks/Shaw, approved unanimously.
Budget Amendments – Motion to approve Resolution 41, 5-2009 (see attached) by Westbrooks/Shaw, approved unanimously.
Building Study – Trustee Biederman and Director Shaw will meet with the Director and Board President of the Monroe Library to present the Milan Public Library’s limitations in expanding related to not being a district library and how the overlap with Monroe County excludes us from becoming a district library. This meeting will gauge Monroe Library’s willingness to assist us in this process.
Committee Reports – The Finance committee met on April 23, 2009 to prepare the budget for Fiscal Year 2010. The committee will meet again on May 20 th to finalize the budget for approval at the June 9, 2009 board meeting.
Director’s Report –
Handicap door has been repaired.
Donations of $100 and $1000 were received.
Good turnout for LaRon Williams.
The Friends purchased ear buds to sell at the library.

Old Business:
- Logo – We need to pick a color. The board selected red background and black lettering.
- Budget – finance committee to meet on May 20 th at 6:30
New Business:
- Schedule for Public Hearing of new budget – 6:45 pm on June 9, 2009.
- Endowment Report - $6,150 has been received year to date.
- Approval of Staff Development – MOTION to approve staff attendance of conference by Middleton/Shaw, approved unanimously.
Adjournment: MOTION to adjourn at 8:18 p.m. by Westbrooks/Biederman, approved unanimously. Next regular meeting June 9, 2009, 7:00 p.m (preceded by Budget meeting at 6:45 pm). Next committee meeting – Finance Committee meeting May 20, 2009, 6:30 p.m.

Respectfully submitted,

Darlene Middleton, Secretary

Laurence Biederman, President