Milan Public Library Board of Trustees
Public Meeting of June 9, 2009
Regular Meeting, 7:00 p.m.
Milan Public Library Meeting Room
I. Call to order at 7:10 p.m., Biederman
Trustees present: Millard Phillips, Larry Biederman, Darlene Middleton, Randy Westbrooks, Valorie Gleason & Nancy Shaw.
Staff Present: Library Director Susan Wess, Jennifer Perryman, Joyce Armitage and Nihal Riad.
II. Public comment – None
III. Suggestion Box – Patrons suggested the purchase of: books from the following authors: Francine Rivers, Kathleen Morgan, and Karen Kingsbury; Amity Schlacs – The Forgotten Man: A New History of the Great Depression; William Bennett – American Patriot’s Almanac; W. Deon Skousen – 5000 Year Leap (audio); The Outsiders (DVD); Obert Skye – Leven Thumps & The Eye of Wart; Eloisa James – Jemora & Elijah Beaumont’s Story; Mark Levin – Liberty & Tyranny (CD); Karen Kingsbury – Take 2 – Above the Line series.
IV. Approval of Agenda – MOTION: To approve agenda by Westbrooks/Shaw, approved unanimously.
V. Reading and Approval of Minutes – MOTION: To approve the minutes of the May 12, 2009 minutes by Westbrooks/Gleason and to table the April minutes until next meeting by Westbrooks/Biederman, both motions approved unanimously.
VI. Correspondence – President Biederman and the State of Michigan Library attorney, Lance Warner discussed the fact that even though Monroe is a County Library (rather than a District Library) – there can still be no overlap in the districts covered by district/county libraries.
VII. Financial Report – Trustee Phillips presented the financial reports for the month of May 2009. MOTION to approve by Biederman/Westbrooks, approved unanimously.
VIII. Approval of Bills & Payables - Motion to approve by Shaw/Westbrooks, approved unanimously.
IX. Budget Amendments – Motion to approve Resolution 42, 11-2009 (see attached) by Shaw/Middleton, approved unanimously.
X. Building Study/District Library – No board action necessary at this time.
XI. Committee Reports – The Finance committee met on May 20, 2009 to review the budget for Fiscal Year 2010.
XII. Director’s Report –
· Nearly $500 received from donors.
· Paid holiday listing enclosed.
· Recent dvd thefts have occurred at the library.
· Director Wess is working on a grant for realia to be incorporated into storytime.
XIII. Old Business:
a. Logo – table until we receive additional color samples.
b. Budget – approved at 6:45pm meeting.
c. Monroe meeting – President Biederman & Director Wess will have an informal discussion with Monroe County Library’s president & director.
XIV. New Business:
a. Paid Holidays – board discussed current policy, noting it was correct and director Wess will clarify a few items with staff.
b. Locking DVD cases – board discussed purchase of locking dvd system, noting that currently the price of the system seems high compared to the risk of theft. However, the board will continue considering this matter if thefts continue or increase.
c. Name tags – board discussed they should be worn by library staff.
d. Signage – no board action necessary.
XV. Adjournment: MOTION to adjourn at 8:10 p.m. by Westbrooks/Biederman, approved unanimously. Next regular meeting July 14, 2009, 7:00 p.m.
Respectfully submitted,
Darlene Middleton, Secretary
Laurence Biederman, President
Milan Public Library Board of Trustees
Public Meeting of June 9, 2009
Regular Meeting, 7:00 p.m.
Milan Public Library Meeting Room
I. Call to order at 7:10 p.m., Biederman
Trustees present: Millard Phillips, Larry Biederman, Darlene Middleton, Randy Westbrooks, Valorie Gleason & Nancy Shaw.
Staff Present: Library Director Susan Wess, Jennifer Perryman, Joyce Armitage and Nihal Riad.
II. Public comment – None
III. Suggestion Box – Patrons suggested the purchase of: books from the following authors: Francine Rivers, Kathleen Morgan, and Karen Kingsbury; Amity Schlacs – The Forgotten Man: A New History of the Great Depression; William Bennett – American Patriot’s Almanac; W. Deon Skousen – 5000 Year Leap (audio); The Outsiders (DVD); Obert Skye – Leven Thumps & The Eye of Wart; Eloisa James – Jemora & Elijah Beaumont’s Story; Mark Levin – Liberty & Tyranny (CD); Karen Kingsbury – Take 2 – Above the Line series.
IV. Approval of Agenda – MOTION: To approve agenda by Westbrooks/Shaw, approved unanimously.
V. Reading and Approval of Minutes – MOTION: To approve the minutes of the May 12, 2009 minutes by Westbrooks/Gleason and to table the April minutes until next meeting by Westbrooks/Biederman, both motions approved unanimously.
VI. Correspondence – President Biederman and the State of Michigan Library attorney, Lance Warner discussed the fact that even though Monroe is a County Library (rather than a District Library) – there can still be no overlap in the districts covered by district/county libraries.
VII. Financial Report – Trustee Phillips presented the financial reports for the month of May 2009. MOTION to approve by Biederman/Westbrooks, approved unanimously.
VIII. Approval of Bills & Payables - Motion to approve by Shaw/Westbrooks, approved unanimously.
IX. Budget Amendments – Motion to approve Resolution 42, 11-2009 (see attached) by Shaw/Middleton, approved unanimously.
X. Building Study/District Library – No board action necessary at this time.
XI. Committee Reports – The Finance committee met on May 20, 2009 to review the budget for Fiscal Year 2010.
XII. Director’s Report –
· Nearly $500 received from donors.
· Paid holiday listing enclosed.
· Recent dvd thefts have occurred at the library.
· Director Wess is working on a grant for realia to be incorporated into storytime.
XIII. Old Business:
a. Logo – table until we receive additional color samples.
b. Budget – approved at 6:45pm meeting.
c. Monroe meeting – President Biederman & Director Wess will have an informal discussion with Monroe County Library’s president & director.
XIV. New Business:
a. Paid Holidays – board discussed current policy, noting it was correct and director Wess will clarify a few items with staff.
b. Locking DVD cases – board discussed purchase of locking dvd system, noting that currently the price of the system seems high compared to the risk of theft. However, the board will continue considering this matter if thefts continue or increase.
c. Name tags – board discussed they should be worn by library staff.
d. Signage – no board action necessary.
XV. Adjournment: MOTION to adjourn at 8:10 p.m. by Westbrooks/Biederman, approved unanimously. Next regular meeting July 14, 2009, 7:00 p.m.
Respectfully submitted,
Darlene Middleton, Secretary
Laurence Biederman, President