Milan Public Library Board of Trustees

Public Meeting of July 14, 2009

Regular Meeting, 7:00 p.m.

Milan Public Library Meeting Room

 

Trustees present: Millard Phillips, Larry Biederman, Darlene Middleton, Randy Westbrooks, & Nancy Shaw.

Trustees excused absent: Valorie Gleason

Staff Present: Library Director Susan Wess,  Jennifer Perryman, and Joyce Armitage.

II.                  Public comment – None

III.                Suggestion Box – Patrons suggested the purchase of:  Obert Skye – Levan Thump & Eyes of Want; Jim Fergus – 1000 White Women: The Journal of Mary Dodd; Melissa Marr – Fragile Eternity; The Peasant Prince; Debbie MaComber - Heart of Texas Vol #1; Jeanne DuPrau - The Diamond of Darkhold (the 4^th book of Ember); Trent Lee Stewart – Mysterious Benedict Society Book; Jude Watson – The 39 Clues #4 Beyond the Grave; Richard Wolffe – Renegade: The Making of a President (book on CD); Karen Kingsbury – Take Two (2^nd in new series); Tape player for the library; 

IV.                Approval of Agenda – MOTION: To approve agenda with addition to XIII. Old Business e. director evaluation and XIV. New Business d. handicap parking and e. Summer Library Card, by Westbrooks/Shaw, approved unanimously.

V.                  Reading and Approval of Minutes – MOTION: To approvethe minutes for the June 9, 2009 and April 14, 2009 regular meetings by Westbrooks/Biederman, approved unanimously.

VI.                Correspondence – None

VII.              Financial Report – Trustee Phillips presented the financial reports for the month of June 2009. MOTION to approve by Westbrooks/Shaw, approved unanimously.

VIII.            Approval of Bills & Payables - Motion to approve by Westbrooks/Shaw, approved unanimously.

IX.                Budget Amendments – Motion to approve Resolution 43, 7-2009 (see attached) by Westbrooks/Shaw, Resolution 44, 7-2009 (see attached) by Biederman/Shaw, Resolution 45, 7-2009 (see attached) by Westbrooks/Shaw, approved unanimously.

X.                  Building Study – Trustee Biederman and Director Shaw will meet with the Director and Board President of the Monroe Library to present the Milan Public Library’s limitations in expanding related to not being a district library and how the overlap with Monroe County excludes us from becoming a district library. This meeting will gauge Monroe Library’s willingness to assist us in this process.

XI.                Committee Reports – None.

XII.              Director’s Report –

·        Would like to renew contract with Monroe Heating & Cooling.

·        Donation of $1000 was received.

·        Good turnout for summer reading program.

·        Participating in Park & Read program (check out passes to local park – can also rent hammock).

·        New volunteer at library.

 

XIII.            Old Business: 

a.       Logo – The board prefers #8 with a blue background.

b.      Budget – no action necessary.

c.       Monroe meeting – to be scheduled in August.

d.      Janitorial Services – no action necessary.

e.      Director evaluation – will use same form and process as last year (confidential responses from staff; board to email evaluations to Lar). 

a.       Monroe Heating & Cooling contract - MOTION to approve Contract (See Attached) by Middleton/Biederman, approved unanimously.

b.      Date of audit – September or October

c.       Staff receiving personal gifts – President Biederman will draft a policy related to gift acceptance by library staff by the next meeting.

d.      Handicap parking – no action necessary.

e.      Summer Library Card - will consider for next year.

XV.              Adjournment: MOTION to adjourn at 7:50 p.m. by Westbrooks/Biederman, approved unanimously. Next regular meeting August 11, 2009, 7:00 p.m.

Milan Public Library Board of Trustees

Public Meeting of July 14, 2009

Regular Meeting, 7:00 p.m.

Milan Public Library Meeting Room

 

Trustees present: Millard Phillips, Larry Biederman, Darlene Middleton, Randy Westbrooks, & Nancy Shaw.

Trustees excused absent: Valorie Gleason

Staff Present: Library Director Susan Wess,  Jennifer Perryman, and Joyce Armitage.

II.                  Public comment – None

III.                Suggestion Box – Patrons suggested the purchase of:  Obert Skye – Levan Thump & Eyes of Want; Jim Fergus – 1000 White Women: The Journal of Mary Dodd; Melissa Marr – Fragile Eternity; The Peasant Prince; Debbie MaComber - Heart of Texas Vol #1; Jeanne DuPrau - The Diamond of Darkhold (the 4^th book of Ember); Trent Lee Stewart – Mysterious Benedict Society Book; Jude Watson – The 39 Clues #4 Beyond the Grave; Richard Wolffe – Renegade: The Making of a President (book on CD); Karen Kingsbury – Take Two (2^nd in new series); Tape player for the library; 

IV.                Approval of Agenda – MOTION: To approve agenda with addition to XIII. Old Business e. director evaluation and XIV. New Business d. handicap parking and e. Summer Library Card, by Westbrooks/Shaw, approved unanimously.

V.                  Reading and Approval of Minutes – MOTION: To approvethe minutes for the June 9, 2009 and April 14, 2009 regular meetings by Westbrooks/Biederman, approved unanimously.

VI.                Correspondence – None

VII.              Financial Report – Trustee Phillips presented the financial reports for the month of June 2009. MOTION to approve by Westbrooks/Shaw, approved unanimously.

VIII.            Approval of Bills & Payables - Motion to approve by Westbrooks/Shaw, approved unanimously.

IX.                Budget Amendments – Motion to approve Resolution 43, 7-2009 (see attached) by Westbrooks/Shaw, Resolution 44, 7-2009 (see attached) by Biederman/Shaw, Resolution 45, 7-2009 (see attached) by Westbrooks/Shaw, approved unanimously.

X.                  Building Study – Trustee Biederman and Director Shaw will meet with the Director and Board President of the Monroe Library to present the Milan Public Library’s limitations in expanding related to not being a district library and how the overlap with Monroe County excludes us from becoming a district library. This meeting will gauge Monroe Library’s willingness to assist us in this process.

XI.                Committee Reports – None.

XII.              Director’s Report –

·        Would like to renew contract with Monroe Heating & Cooling.

·        Donation of $1000 was received.

·        Good turnout for summer reading program.

·        Participating in Park & Read program (check out passes to local park – can also rent hammock).

·        New volunteer at library.

 

XIII.            Old Business: 

a.       Logo – The board prefers #8 with a blue background.

b.      Budget – no action necessary.

c.       Monroe meeting – to be scheduled in August.

d.      Janitorial Services – no action necessary.

e.      Director evaluation – will use same form and process as last year (confidential responses from staff; board to email evaluations to Lar). 

a.       Monroe Heating & Cooling contract - MOTION to approve Contract (See Attached) by Middleton/Biederman, approved unanimously.

b.      Date of audit – September or October

c.       Staff receiving personal gifts – President Biederman will draft a policy related to gift acceptance by library staff by the next meeting.

d.      Handicap parking – no action necessary.

e.      Summer Library Card - will consider for next year.

XV.              Adjournment: MOTION to adjourn at 7:50 p.m. by Westbrooks/Biederman, approved unanimously. Next regular meeting August 11, 2009, 7:00 p.m.