Milan Public Library Board of Trustees
Public Meeting of December 8, 2009
Regular Meeting, 7:00 p.m.
Milan Public Library Meeting Room
I. Call to order at 7:18 p.m., Biederman
Trustees present: Millard Phillips, Darlene Middleton, Randy Westbrooks, Lar Biederman & Nancy Shaw.
Trustees excused absent: Valorie Gleason
Staff Present: Library Director Susan Wess
II. Public comment – Andrew Biederman, attending his first MPL board meeting, suggested more picture books.
III. Suggestion Box – Patrons suggested the purchase of:
1. Why dogs are better than cats by Bradley Trever Grieves
2. 101 Adorable Breeds by Rachel Hale
3. Cats Pajamas by Rachel Hale
4. Sarah Palin
Additionally, the ability to reserve movies.
IV. Approval of Agenda – MOTION: To approve agenda with addition to XIII. Old Business b. Endowment Report and XIV. New Business d. Dental by Westbrooks/Phillips, approved unanimously.
V. Reading and Approval of Minutes – MOTION: To approvethe minutes for the October 13, 2009 and November 10, 2009 regular meetings by Biederman/Gleason, approved unanimously.
VI. Correspondence – President Biederman received an email request relating to a library in Milan, Italy.
VII. Financial Report –Trustee Phillips presented the financial results for the month of November 2009. MOTION to approve by Westbrooks/Biederman, approved unanimously.
VIII. Approval of Bills and Payables - Motion to approve by Middleton/Westbrooks, approved unanimously.
IX. Budget Amendments – None.
X. Building Study – We received answers from Anne Seurynck from Foster, Swift, Collins and Smith on clarifications related to formation of district library. Next steps are to meet with local townships and start the three year clock ticking.
XI. Committee Reports – None.
XII. Director’s Report –
· Per Anne Seurynck from Foster, Smith, Collins and Smith – the Law indicates that a district library can overlap with a county library – however, the Library of MI disagrees.
· Audit is done.
· Time to revisit the personnel policy manual.
XIII. Old Business:
a. Patron Policy – will review at January board meeting.
b. Endowment report – 2,250 letters were sent – 19 were returned with donations totaling $770. 106 were returned with outdated addresses.
II. New Business:
a. 2010 Board Meetings Dates – MOTION: To approve the 2010 board meeting dates as presented by Biederman/Middleton, approved unanimously.
b. 2010 Holidays – MOTION: To approve the 2010 holidays through February 2010 by Westbrooks/Shaw, approved unanimously. Approval of the March – December 2010 holidays tabled until the January 2010 meeting.
c. Wireless/Wilson Park – Ben from the city will attend a board meeting to discuss the Library’s wireless access.
d. Dental – The current coverage is only $600/year per employee. The employees would like to increase the coverage to $1,200/year – with the employees paying the difference. The board requested price quotes on the increased coverage.
XIV. Adjournment: MOTION to adjourn at 8:25 p.m. by Biederman/Westbrooks, approved unanimously. Next regular meeting January 12, 2010, 7:00 p.m.
Respectfully submitted,
Darlene Middleton, Secretary Laurence Biederman, President
Milan Public Library Board of Trustees
Public Meeting of December 8, 2009
Regular Meeting, 7:00 p.m.
Milan Public Library Meeting Room
I. Call to order at 7:18 p.m., Biederman
Trustees present: Millard Phillips, Darlene Middleton, Randy Westbrooks, Lar Biederman & Nancy Shaw.
Trustees excused absent: Valorie Gleason
Staff Present: Library Director Susan Wess
II. Public comment – Andrew Biederman, attending his first MPL board meeting, suggested more picture books.
III. Suggestion Box – Patrons suggested the purchase of:
1. Why dogs are better than cats by Bradley Trever Grieves
2. 101 Adorable Breeds by Rachel Hale
3. Cats Pajamas by Rachel Hale
4. Sarah Palin
Additionally, the ability to reserve movies.
IV. Approval of Agenda – MOTION: To approve agenda with addition to XIII. Old Business b. Endowment Report and XIV. New Business d. Dental by Westbrooks/Phillips, approved unanimously.
V. Reading and Approval of Minutes – MOTION: To approvethe minutes for the October 13, 2009 and November 10, 2009 regular meetings by Biederman/Gleason, approved unanimously.
VI. Correspondence – President Biederman received an email request relating to a library in Milan, Italy.
VII. Financial Report –Trustee Phillips presented the financial results for the month of November 2009. MOTION to approve by Westbrooks/Biederman, approved unanimously.
VIII. Approval of Bills and Payables - Motion to approve by Middleton/Westbrooks, approved unanimously.
IX. Budget Amendments – None.
X. Building Study – We received answers from Anne Seurynck from Foster, Swift, Collins and Smith on clarifications related to formation of district library. Next steps are to meet with local townships and start the three year clock ticking.
XI. Committee Reports – None.
XII. Director’s Report –
· Per Anne Seurynck from Foster, Smith, Collins and Smith – the Law indicates that a district library can overlap with a county library – however, the Library of MI disagrees.
· Audit is done.
· Time to revisit the personnel policy manual.
XIII. Old Business:
a. Patron Policy – will review at January board meeting.
b. Endowment report – 2,250 letters were sent – 19 were returned with donations totaling $770. 106 were returned with outdated addresses.
II. New Business:
a. 2010 Board Meetings Dates – MOTION: To approve the 2010 board meeting dates as presented by Biederman/Middleton, approved unanimously.
b. 2010 Holidays – MOTION: To approve the 2010 holidays through February 2010 by Westbrooks/Shaw, approved unanimously. Approval of the March – December 2010 holidays tabled until the January 2010 meeting.
c. Wireless/Wilson Park – Ben from the city will attend a board meeting to discuss the Library’s wireless access.
d. Dental – The current coverage is only $600/year per employee. The employees would like to increase the coverage to $1,200/year – with the employees paying the difference. The board requested price quotes on the increased coverage.
XIV. Adjournment: MOTION to adjourn at 8:25 p.m. by Biederman/Westbrooks, approved unanimously. Next regular meeting January 12, 2010, 7:00 p.m.
Respectfully submitted,
Darlene Middleton, Secretary Laurence Biederman, President