Milan Public Library Board of Trustees
Public Meeting of August 11, 2009
Regular Meeting, 7:00 p.m.
Milan Public Library Meeting Room
I. Call to order at 7:01 p.m., Westbrooks
Trustees present: Millard Phillips, Darlene Middleton, Randy Westbrooks, Valorie Gleason.
Trustees excused absent: Lar Biederman & Nancy Shaw
Staff Present: Library Director Susan Wess, Joyce Armitage, Nihal Riad & Jennifer Perryman.
II. Public comment – None
III. Suggestion Box – Patrons suggested the purchase of: Real Simple magazine; Flipped (DVD); Alyson Noel – The Immortal Series; Robin Parrish – Off World; Alex Irvine – Batman Inferno; Jane Austen – Pride & Prejudice; Seth Grahame-Smith – Zombies;
IV. Approval of Agenda – MOTION: To approve agenda with addition to XIII. Old Business e. Direct deposit; by Middleton/ Gleason, approved unanimously.
V. Reading and Approval of Minutes – MOTION: To approve the minutes for the July 14, 2009 regular meeting by Gleason/Middleton, approved unanimously.
VI. Correspondence – Ron Cieslak (architect) inquired as to whether the Library was still considering the addition to the building.
VII. Financial Report – It was noted that the Visteon tax abatement case was settled. The Library’s portion will be approximately $138,000. Trustee Phillips presented the financial results for the month of July 2009. MOTION to approve by Middleton/Westbrooks, approved unanimously.
VIII. Approval of Bills and Payables - Motion to approve by Middleton/Gleason, approved unanimously.
IX. Budget Amendments – None.
X. Building Study – No new developments.
XI. Committee Reports – None.
XII. Director’s Report –
· The biggest issue facing Michigan Libraries is Governor Granholm’s Executive Order which involves dismantling HAL (History, Arts & Libraries) and Library of Michigan. This would mean the future of MelCat and Mel Databases are uncertain. Additionally, many other resources available to the library would no longer exist.
· Summer reading program for children ended August 7th – very successful! The adult summer reading program ends August 20th.
· Internet computers have been very busy. Wireless has been problematic.
XIII. Old Business:
a. Logo – the board selected Logo #7.
b. Monroe meeting – will be held August 18th
c. Policy for Staff receiving gifts – MOTION to approve the Policy for Staff Receiving Gifts (see attached) by Middleton/Phillips, approved unanimously.
d. Director’s evaluation – to be discussed during closed session, per request of Director Wess.
e. Direct deposit – Direct Wess will meet with the bank to start the process.
XIV. New Business:
a. Woodlands contract – MOTION to approve the Woodlands contract by Middleton/Gleason, approved unanimously.
b. Donation Plaques – need to establish donation thresholds for the larger plaques. The board will consider options and conclude at the next meeting.
c. Visteon Chargeback – see financial report.
XV. Adjournment: MOTION to adjourn at 7:45 p.m. by Westbrooks/Gleason, approved unanimously. Next regular meeting August 8, 2009, 7:00 p.m.
Respectfully submitted,
Darlene Middleton, Secretary Laurence Biederman, President
Milan Public Library Board of Trustees
Public Meeting of August 11, 2009
Regular Meeting, 7:00 p.m.
Milan Public Library Meeting Room
I. Call to order at 7:01 p.m., Westbrooks
Trustees present: Millard Phillips, Darlene Middleton, Randy Westbrooks, Valorie Gleason.
Trustees excused absent: Lar Biederman & Nancy Shaw
Staff Present: Library Director Susan Wess, Joyce Armitage, Nihal Riad & Jennifer Perryman.
II. Public comment – None
III. Suggestion Box – Patrons suggested the purchase of: Real Simple magazine; Flipped (DVD); Alyson Noel – The Immortal Series; Robin Parrish – Off World; Alex Irvine – Batman Inferno; Jane Austen – Pride & Prejudice; Seth Grahame-Smith – Zombies;
IV. Approval of Agenda – MOTION: To approve agenda with addition to XIII. Old Business e. Direct deposit; by Middleton/ Gleason, approved unanimously.
V. Reading and Approval of Minutes – MOTION: To approve the minutes for the July 14, 2009 regular meeting by Gleason/Middleton, approved unanimously.
VI. Correspondence – Ron Cieslak (architect) inquired as to whether the Library was still considering the addition to the building.
VII. Financial Report – It was noted that the Visteon tax abatement case was settled. The Library’s portion will be approximately $138,000. Trustee Phillips presented the financial results for the month of July 2009. MOTION to approve by Middleton/Westbrooks, approved unanimously.
VIII. Approval of Bills and Payables - Motion to approve by Middleton/Gleason, approved unanimously.
IX. Budget Amendments – None.
X. Building Study – No new developments.
XI. Committee Reports – None.
XII. Director’s Report –
· The biggest issue facing Michigan Libraries is Governor Granholm’s Executive Order which involves dismantling HAL (History, Arts & Libraries) and Library of Michigan. This would mean the future of MelCat and Mel Databases are uncertain. Additionally, many other resources available to the library would no longer exist.
· Summer reading program for children ended August 7th – very successful! The adult summer reading program ends August 20th.
· Internet computers have been very busy. Wireless has been problematic.
XIII. Old Business:
a. Logo – the board selected Logo #7.
b. Monroe meeting – will be held August 18th
c. Policy for Staff receiving gifts – MOTION to approve the Policy for Staff Receiving Gifts (see attached) by Middleton/Phillips, approved unanimously.
d. Director’s evaluation – to be discussed during closed session, per request of Director Wess.
e. Direct deposit – Direct Wess will meet with the bank to start the process.
XIV. New Business:
a. Woodlands contract – MOTION to approve the Woodlands contract by Middleton/Gleason, approved unanimously.
b. Donation Plaques – need to establish donation thresholds for the larger plaques. The board will consider options and conclude at the next meeting.
c. Visteon Chargeback – see financial report.
XV. Adjournment: MOTION to adjourn at 7:45 p.m. by Westbrooks/Gleason, approved unanimously. Next regular meeting August 8, 2009, 7:00 p.m.
Respectfully submitted,
Darlene Middleton, Secretary Laurence Biederman, President